![]() When you focus too much time on urgent tasks, you neglect the important ones on your to-do list. ![]() Humans prioritize time-sensitive tasks over any other task, regardless of the long-term payoffs. This is a costly and emotionally draining way to spend your time. You could spend hours putting out fires and, at the end of the day, be no closer to reaching your long-term goals. The best way to see if something works for you is to try it out, and we make this easy by giving anyone who signs up a FREE 14 day trial, where you can take advantage of our variety of free templates of grids for brainstorming, project analysis, and more.Being busy is not the same as being productive. If you feel like none of these styles of organization work for you, Priority Matrix allows you to rename the different quadrants of the grid to your liking, as well as change the colors of the grid so that you can pick what’s easiest on your eyes. Low Effort High Impact: tasks that take little effort, but have a high impact.Low Effort Low Impact: tasks that take little effort and have a small impact.High Effort High Impact: tasks that take a lot of effort and have a high impact.High Effort Low Impact: tasks that take a lot of effort, but don’t have a big impact.It arranges priority based on a combination of effort and impact. One more type of grid that I would like to mention is the Effort Impact Grid. It’s a system designed to get a lot of work done by arranging tasks in order of their importance and clearing out “levels” of tasks. 1-3-9 Prioritization GridĪnother system that works well with the prioritization grid is the 1-3-9 productivity system. Uncategorized: less important things that don’t have to be done soonĪs you can see, all of the tasks are sorted in the grid based on the Eisenhower Matrix’s factors of importance and urgency.Immediate but not Critical: things that should be done soon, but aren’t very important.Critical and not Immediate: important things, but not due anytime soon.Critical and Immediate: things with upcoming deadlines that are really important.Priority Matrix’s default project grid is organized based on this system. When using the Eisenhower Grid, you organize your tasks according to their importance and their urgency, which makes it easier for you to figure out how to best spend your time. If you’re not sure where to start, one of our favorite prioritization grids is the Eisenhower Matrix. You’re the person that knows yourself best, so you should figure out how you want to organize and prioritize your tasks based on how you personally work. Prioritization Grid Styles The Eisenhower Grid Usually, in business, projects with the lowest cost and highest potential benefit should be pursued. The strength of a Priority Grid, rather than a simple task list, is that it helps you make an informed choice, rather than arbitrarily choosing which tasks should be worked on first.įurthermore, you can evaluate tasks based on different criteria, depending on your goals. The benefit of the prioritization grid is that after arranging your tasks or projects based on this system, choices regarding which projects to pursue become more clear. What is the Prioritization Grid?Ī prioritization grid is an organizational system where you sort all of your tasks based on different factors such as time or importance.Įach prioritization grid works on a 2×2 axis.įor example, you may prioritize tasks based on Importance x Urgency, Impact x Effort, Risk x Reward, etc. ![]() If you’re looking for a way to keep track of all your obligations and use your time wisely, then you should consider using a prioritization grid, a visual method to think about prioritization for when you have too much to do, and too little time to do it all.
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